8th grade class representative
You will also work with your Class Treasurer. Reach out to them at the first of the year to find out if all the invoices from the 7th Grade Play have been paid and how much is left for graduation. This is the number you will plug into your graduation budget.
To establish your budget, look at the budget set and spent for each line item. This will help you determine if you need to increase, decrease or used the same budget number for your graduation budget. Do this for each of the line items. Hopefully, your expenses are less than your available funds. (Just open the budget from the most recent year and copy it within Numbers/Excel, then update it with your own numbers.)
Trip to Washington, DC
Work with the Middle School Principal to determine how many students will need full or partial scholarships for the trip to Washington DC. They will know this number early in the fall as that is when the first deposit for the trip is due. If you need to plan your budget earlier, the Principal can give you a ballpark number based on their knowledge of the 8th grade student body.
The 8th Grade teachers will guide the students, with your support, to facilitate some scholarship fundraisers. They may raise as much as $2000. This is money you can put toward the scholarships. Often times the fundraising happens after you pay for the scholarships. In the end, the fundraising will probably cover the bulk of the scholarship funds.
The scholarships are funded through the Class and the school. Contact the Business Manager at the school. They will pay 50% of the scholarship funds needed.
The Class Gift is chosen by the students in collaboration with the Middle School Principal, a representative from the PTO, and the Student Government. Simply tell them the amount you’ve budgeted for and they’ll do the rest. The gift is announced as part of the graduation ceremony.
If you are lucky, you will have funds left over. Not a lot, but money that needs to be disbursed in some useful way. Some classes have donated the remaining funds to a local charity.
Please speak with the Middle School Principal. We discussed encumbering funds over the next few years to buy folding chairs for graduation. We pay $600 each year to rent chairs. If we put left over funds into an account at the school, and a few more classes do the same, then we could purchase chairs and not have to pay $600 ever again!
The PTO is also a great place to donate the funds. They will be able to use the funds for all sorts of activities for the school all year long.
Or you can donate the money to CD scholarships for the next 8th grade class.
The 8th Grade Teachers will work in earnest to facilitate fundraisers with the students. They are very grateful for any help you can offer. Funds raised will help defray the cost of the trip for everyone and help out with scholarships. It teaches about fundraising and about caring for your classmates.
This year (2020) they facilitated a restaurant fundraiser at Chipotle in Littleton. They contacted the restaurant, chose a date for the fundraiser and then told everyone to go there on the date chosen. The fundraiser received 30% of the profit of sales that night (once a certain threshold had been met.). So for the expense of a little advertising at school, the class raised almost $500!
They also designed a tee shirt about CPS/Carlisle that they sold to the whole student body through the PTO website. This sale had to be scheduled at the convenience of the PTO as we didn’t want to get in the way of their apparel and Husky Spirit Shirt sales. The students designed the shirt and the Class Representative put the sale up on the PTO website, managed the relationship with the printer and distributed the shirts.
Some classes will want to have name tee shirts for the second half of the school year. We decided to sell the name shirts with the shirts the students designed for their fundraiser. We sold these shirts as close to cost as possible as it wasn’t a fundraiser, just something fun for the students. Ask the faculty if they want to offer the shirts to the students and then you (the Class Representative) do the rest. This is not something the teachers have time to do.
The teachers will host a lunch on the day before graduation. A simple, fast-food style lunch that can be picked up and eaten anywhere. This is paid for with Class funds, you will see the line item in the budget. Stay in this budget as this is the first of many expenses! The teachers will handle the logistics, you will just pay the *bill.
*Ask teachers to use the TAX ID form so they don’t pay tax on the food! Tax on $600 is $37.50!
August Gathering at Kimball’s
This is very informal, but still a tradition for Carlisle students. They meet at Kimball’s on the night before orientation at the high school. Be sure that this information is included in the outgoing communication whenever possible. And then again once you know the date of orientation. Families will get busy, so a reminder just before is always helpful!
Please find a downloadable PDF from a recent 8th Grade Class Representative below: